Invoice verification
From invoice receipt through factual and arithmetic checks to release for payment.
Tell the AI what runs differently at your company and get the adapted process back in seconds. The download gives you BPMN 2.0 XML, ready to import into any BPMS.
How to tell whether the process works
Share of invoices paid within the early payment period, target 90 percent.
7 steps, 3 lanes
Accounting
Department
Continue with your business address
The full diagram, the process record and the files are reserved for business addresses.
- The complete diagram
- All 7 steps in full
- Goal, scope and trigger
- Inputs and outputs per step
- Every metric with its target
- Risks, opportunities and business rules
- Standards and legal basis
- The BPMN file, ready to import
When this template fits
Who it is for
For companies from roughly fifty incoming invoices a month. Below that it works by word of mouth, above it discounts are lost and reminders arrive for invoices long since paid.
Where it typically stalls
At the factual check. It sits with the department, which treats it as a side task, and that is exactly where the invoice stalls. The template sets a deadline and a path for when it passes.
What it connects to
Upstream is the purchase requisition with the order the invoice is matched against. Downstream is the payment run.
Relation to standards
Four-eyes separation between checking and releasing is the standard audit point. The template splits both roles.
Part of these process maps
A single process says little about where it sits in the company. These maps show it among its neighbours.
- ServicesThe process landscape of a service company, from enquiry through delivery to invoicing.
- RetailThe process landscape of a retailer, from assortment through logistics to returns.
- Manufacturing and engineeringThe full process landscape of a mid-sized manufacturer, from first enquiry to spare part.
What people ask first
Can the template be imported into another tool?
Yes. The file is BPMN 2.0 XML and imports into any BPMS that supports the standard.
May I hand the template out in training sessions?
Yes. All templates are published under CC BY 4.0, so you may print, share and teach with them as long as you credit Procevia as the source.